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The
Tools for Organization
by Shannon Seek, BS, CPCC
Chunking
Doing a little bit of a big project or on-going job for an allotted
amount of time--5, 10, 30 minutes. Breaking things down in appropriate
amounts in order to handle a process with ease.
Closure
Closure is the acknowledgement of different phases of any process,
equation or relationship. It is leaving things in such a way so
that you can see the end as a new beginning.
Commitments
What you intend to do and be on an ongoing basis; also, underlying
commitments to how you do things, (i.e. an underlying commitment
to making everything you do "hard" -- "if it is not
hard, it must not be working").
De-cluttering
Clearing your space of items that do not serve you, support you,
or feel good to you.
Filing
A way to manage information, documents and references that allows
you easy access as you need it; and is based upon how you think,
categorize, and operate.
Follow-through
The act of doing what you say you will do--being accountable. Making
sure you stick to your word in both personal and business affairs
for the sake of long term honesty as well as trust in your relationships
with others.
Method
of Operation
How you really operate. What behaviors you actually have. If your
business is strictly based on referral, for example, you may not
want to make cold calls. Honor how you really operate.
Organization
A system or strategy to keep items accessible as well as retrievable.
Managing activities/belongings in ways that support the best/most
efficient use of time/money/resources for the highest return on
your investment.
Paper
Flow
Managing incoming and outgoing paper in such a way that location
of documents is simple to remember, easy to find, with the least
amount of effort possible.
Productivity
Feeling as if you are using you time, space and energy for the highest
returns on your investment.
Professional
Support
Who you hire to assist you in areas that will save you time, frustration,
grief and money in the long run, (Coaches, Professional Organizers,
Computer Consultants, Financial Consultants, Web Developers, Lawyers,
Office Assistants, Managers). Knowing what questions you need to
be asking and requests you need to be making of these people to
make the most of your time and money spent with them.
Project
Completion
Seeing a project through from beginning to end. Defining the end
of a project, process or goal clearly enough to have an ending.
Project
Management
Looking at a given project from all of the angles. What are the
logistics, time frames, resources, and human influences? How can
you best manage the elements of the project to get the project done
in a reliable time frame, while taking into consideration things
that maybe out of your control?
Signs
Along the Way
Specific markers that signify stepping stones on the way towards
a goal.
Space
Allocation
Using your space in ways to get the most return from your efforts.
Giving enough space for specific projects and operations.
Stepping
Stones
Markers that represent a significant step towards a goal.
Structure
An outline of or foundation for what you want to achieve or be.
Systems
Methods of doing things that honor how you really operate, and are
easy to do and remember.
Technology
Making the most of what technology there is available to you to
support you in getting the most out of life.
Time
Lining
Looking at the big picture, at what you want to accomplish, and
at what you need to accomplish.
Time
Management
Making sure you are managing your time in a way that allows you
to get things done as well as feel like you are getting things done
with out feeling overwhelmed or exhausted. Feeling like you have
enough time to do what you need to do.
Tools
Objects, materials, methods, strategies, structures that support
you in getting what you need and want.
Tracking
Keeping track of progress. Noting the goals you set, and what really
happens. Do you expect too much of your self? Are you staying focused
enough to get the task done?
Work
Flow
Your time, tasks, paper, projects moving smoothly and gliding through
the pressures of the Information Age, allowing flexibility, agility,
and presence throughout your life.
Back
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Seek
Solutions
Executive and Business Coaching · Professional Organizing
The Organic Organizing Matrix sm/tm · Getorganizedgym.com - Online Classes & Support
Rentabridge.com - Bridge Line Rental/Teleconference Services
Shannonseek.com - Professional Speaking on Stress Reduction & Getting Organized
Contact us at findit@seeksolutions.com.
Or, directly at Seek Solutions, Marin County, California, USA
Tel +1 (415) 925-8856 or Fax at +1 (415) 461-8264
Since 1995
All Rights Reserved. © 1997-2003 Shannon Seek, CPCC, Seek Solutions.
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